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Planning & Zoning Commission

Regular Agenda

April 4, 2011

6:00 PM

City Council Chambers, 200 West Walker Street

I.       Call to Order and Roll Call of Members

II.                Approval of Minutes

  A.      March 7, 2011

 

III.             New Business

  A.      Consider and take action to amend the Planning & Zoning Commission’s policies and procedures.

 

IV.        Public Hearings and Action Items from Public Hearings

  A.      Hold a public hearing and take action on the Comprehensive Plan.

 

V.                 Reports from Staff

  A.      Report of Council Action on Planning and Zoning Commission Items

 

VI.              Adjournment

 

CERTIFICATE

THIS IS TO CERTIFY THAT THE ABOVE NOTICE OF MEETING WAS POSTED ON THE BULLETIN BOARD AT CITY HALL OF THE CITY OF LEAGUE CITY, TEXAS, BY THE 31st DAY OF MARCH 2011, BY 6 PM, AND WAS POSTED IN ACCORDANCE WITH CHAPTER 551, LOCAL GOVERNMENT CODE (THE TEXAS OPEN MEETINGS ACT).  ITEMS POSTED IN THE OPEN SESSION PORTIONS OF THIS AGENDA MAY ALSO BE DISCUSSED IN CLOSED OR EXECUTIVE SESSION IN ACCORDANCE WITH THE PROVISIONS OF THE TEXAS OPEN MEETINGS ACT.

 

NOTICE IS HEREBY GIVEN THAT THE PRESENCE OF A QUORUM OF THE MEMBERS OF CITY COUNCIL AT ANY TIME DURING THE COURSE OF THE ABOVE-REFERENCED PROCEEDING MAY CONSTITUTE A MEETING OF CITY COUNCIL PURSUANT TO THE TEXAS OPEN MEETINGS ACT, CHAPTER 551 OF THE TEXAS GOVERNMENT CODE.  BY THIS NOTICE, THE PUBLIC IS HEREBY ADVISED OF SAID MEETING NOT LESS THAN 72 HOURS IN ADVANCE OF THE DATE, TIME AND LOCATION NOTED ABOVE.

 

 

______________________________________

LaSHONDRA HOLMES, AICP

PLANNING MANAGER

               *****************************************************************

Call to order and Roll call of members of Planning & Zoning Commission

 

Mr. Hullman called the meeting to order at 6:00 p.m.

 

Members present:                                                                  Members absent:

Christopher Hullman, Chair                                                     William Koonce

Kirby McKillip                                                                                   

Eric Froeschner

Jack Owens

Charles Rosen

Scott Landon

 

*Mr. Koonce was away on family emergency during the April 4th meeting.  

 

City Representatives:

Tony Allender, Director of Planning & Research

LaShondra Holmes, Planning Manager

Naina Magon, Comprehensive Plan Specialist

Regina Grice, Recording Secretary

 

II.        Approval of Minutes for Planning and Zoning Commission           

A.         March 7, 2011

 

Mr. Owens made a motion to approve the minutes of the March 7th meeting.

Mr. McKillip seconded the motion.

Mr. Hullman stated that the intent of condition 3 of the Boyd rezoning case was to ensure that the detention ponds and open spaces would be the minimum site coverage with respect to the green space, but the variance of the PUD document was trying to increase the impervious coverage.

Mr. Landon stated that he recalled there being a condition made for the building sizes to remain the same and for there to be fixed locations of the buildings as stated in the PUD document.

Mr. Hullman in response stated that a discussion was held on the topic, but there wasn’t a motion to include it as a condition.

Tony Allender, Director of Planning & Research stated that staff could clarify in the minutes that the item received substantial discussion.

Mr. Allender further stated that the meeting minutes could also include clarification from staff that the buildings will be required to be located as shown in the PUD document.

LaShondra Holmes, Planning Manager stated that she is unsure if the motion could be changed based on what stated on the recording from the meeting.

Ms. Holmes stated that staff could request that the applicant make the changes to PUD Document when the item goes to Council.

Mr. McKillip suggested that the condition was changed to read, “The detention ponds and other open spaces represented on the land use plan represents the location and the minimum site coverage of green space notwithstanding the variance request in the PUD document as it relates to coverage.”

Mr. McKillip made a motion to amend the minutes of the March 7th meeting to reflect the changes.

Mr. Froeschner seconded the motion.

The motion was adopted by a vote of 7-0-0.

V.           New Business

B.         Consider and take action to amend the Planning & Zoning Commission’s policies and procedures.

 

LaShondra Holmes, Planning Manager stated to the Commission that the amendment is to clarify how the Commission should handle failed motions and tied motions.

 

Ms. Holmes informed the Commission of the amendments that were made to the Planning & Zoning Commission’s policies and procedures.

 

1.   When an original main motion to approve fails to obtain a majority vote, then the action is the same as being denied and another motion to deny is not needed. If there is a secondary motion, then it must come from one who voted with the prevailing side on the original main motion.

2.   When an original main motion to deny fails to obtain a majority vote, then a secondary motion to approve will be required in order for the agenda item to obtain approval.

3.   In the event of a tie vote, then a secondary motion may be made by any member of the Commission.

4.   Any motion for reconsideration must be moved by one who voted with the prevailing side.

 

Mr. Owens made a motion to amend the Planning & Zoning Commission’s policies and procedures as it relates to failed motions.

 

Mr. McKillip seconded the motion.

 

A discussion was held in regards to clarifying the language stated in item 4 and vote abstentions.

 

Ms. Holmes informed the Commission that this language was provided by the City Attorney. But, she would follow-up. In regards to the abstentions, she stated there will be times where the Commissioners may deem it necessary to abstain.

 

Ms. Holmes added that the Commission could remove the word “only” from the vote abstentions statement.

 

Mr. Owens amended his motion to approve the amendments of the Planning & Zoning Commission’s policies and procedures as it relates to failed motions and to remove the word “only” from the vote abstentions statement.

 

Mr. McKillip seconded the motion.

 

The motion was approved by a vote of 7-0-0.

 

 

 

VI.        Public Hearings and Action Items from Public Hearings

 

     A.   Hold a public hearing and take action on the Comprehensive Plan.

 

Tony Allender, Director of Planning & Research came forward to address the Commission.

 

Mr. Hullman opened the public hearing at 6:36 pm.

 

Chuck DiFalco, 2118 Eastern Court: Opposed

 

Mr. Hullman closed the public hearing at 6:40 pm.

 

A discussion was held on staff’s next steps for the Comprehensive Plan process.

 

Mr. Hullman asked how staff could prevent incompatible uses in various areas.

 

Mr. Allender in response stated that the first step is to address concerns based upon impact.

 

Mr. Hullman further asked if there would be a list of acceptable and unacceptable uses.

 

Mr. Allender responded affirmatively.

 

Mr. Owens made a motion to approve the Comprehensive Plan 2035.

 

Mr. Rosen seconded the motion.

 

The motion was adopted by a vote of 7-0-0.

 

VII.     Reports from Staff

A.  Report of Council Action on Planning and Zoning Commission Items

 

LaShondra Holmes, Planning Manager informed the Commission that the Boyd Zoning case has been continued until the April 26th City Council meeting.

 

Ms. Holmes further informed the Commission that staff will bring forward code revisions that will require an applicant to notify and meet with property owners before submitting a zoning or special use permit application to staff.

 

Ms. Holmes added that the staff will also bring forward an ordinance for utility connections and capacity. Ms. Holmes informed the Commission that the ordinance will be written to allow staff to deny a project based upon available capacity.

 

Mr. Hullman asked if the ordinance would affect zoning and special use permit applications.

 

Ms. Holmes stated that the ordinance would affect site plans and plats.

 

VIII.        Adjournment

   Mr. Hullman adjourned the meeting at 7:02pm.

 

 

___________________________________              ______________________________

LaShondra Holmes, AICP                                         Chris Hullman

Planning Manager                                                      Chairman

 

Date minutes approved: ___________________