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League City Vendor Certification
League City Vendor Certification     LCPD patch transparent_thumb.png
 
Thank you for your interest in becoming a vendor for the City of League City. League City Police Department recognizes that at times it is necessary for vendors and their employees to be granted physical or electronic access to our facilities or network resources. As a result, unauthorized access of information systems with statutorily prohibited access is a possibility. In compliance with state and federal regulations, League City Police Department is required to document and investigate access requests to ensure access is necessary and legal.


Below you will find links pertinent to CJIS (Criminal Justice Information Services) information and related printable forms. Please ensure all required forms are legible and completed using black ink or via computer and submitted as a package. If you have questions or need additional information, please contact your project manager, vendor sponsor or League City Police Department CJIS Compliance Manager by email at: 
 or by phone at 281-338-4171.

League City Police Department requires original, signed forms to be submitted through the project manager or through a police department liaison assigned to track the project’s CJIS documentation. Documents may be delivered in person, by mail or by delivery service to:

                                             League City Police Department

CJIS Compliance Manager

555 W. Walker St.

League City, TX 77573

With project timelines in mind, project managers are responsible for ensuring timely CJIS compliance of non-police personnel scheduled to conduct services within LCPD facilities or secure areas of other buildings.

Please be aware that some of the documents contained on this site are considered sensitive in nature and have a “Sensitive But Unclassified” (SBU) designation. Improper disclosure of these documents can affect the conduct of government programs, impair law enforcement activities, or violate the privacy of individuals. Therefore, contractors and non-criminal justice agencies must ensure document submission is through a secure method and receipt of such documents is verified with the CJIS Compliance Unit. 

The forms that follow must be submitted for each company or vendor that will be accessing LCPD facilities or LCPD network environments. Use this 
checklist to assist with form preparation. (Only one form must be completed for each company or vendor employee) 

Security Addendum

The Security Addendum is a multi-page packet that must be completed by each vendor that does not have one on file. The addendum is required by vendors only if employees need unescorted physical or logical access to police facilities, network data systems or secured areas where Criminal Justice Information (CJI) may be accessible. The Security Addendum packet must be completed in a timely manner to file with the Texas Department of Public Safety (DPS) CJIS Security Committee BEFORE employees can work "Unescorted" in secured areas where CJI may be transmitted, processed or stored. The approval process could take several weeks to finalize, so please plan accordingly. 
 


Each employee performing work under a security addendum must complete a security addendum certification form. Prior to commencing on-site work, your project manager or vendor sponsor must coordinate with the League City Police Department CJIS Compliance Manager to ensure contract employees are authenticated accordingly. Authentication involves national fingerprint based-background checks to ensure contractors with "Unescorted" access to areas where CJI is accessible meet the Texas CJIS Systems Access policy. 

Fingerprint Services- Texas law authorizes fingerprint-based criminal history checks for designated volunteers and employment or licensing applicants in a wide variety of areas such as child care providers, teachers, security and armed guards, security system contractors, and a host of others. 

For details on the Fast program, contact the DPS Fingerprinting Service Inquiry Unit by email at: 
 
CJIS Security Awareness Training

Persons authorized to have direct access to CJIS-regulated data, such as criminal history information, or computer systems that interact directly with CJIS-regulated data must undergo Security Awareness training as designated by the Criminal Justice Information Services (CJIS) Compliance Office. 

There are two methods to access CJIS compliance security training. 

The preferred method is through the CJIS Online System. CJIS Online is available through Texas agencies to help meet CJIS Security Awareness Training section 5.2 requirements in the CJIS Security Policy. The CJIS Online application allows vendors to input employees into the system and take the testing online. Once the testing is in the system, a record will be kept for all agencies that utilize the system. Additionally, when employees are required to recertify, the system sends an automated response to employees. Vendors in interested in meeting requirements through this method must obtain sign on instructions and a Vendor IT Guide from the League City CJIS Manager by email request at:  

Training requirement can also be met by viewing the "CJIS Security Awareness" PowerPoint presentation. The PowerPoint program is provided by League City Police Department when training requirements cannot be provided by your company using the CJIS Online System. The project manager or vendor sponsor can provide the Security Awareness Training on-site, if necessary. Documentation of “CJIS Security Awareness” training and test completion must be submitted before computer or IT related access is granted. 

Regardless of the method, “CJIS Security Awareness” training is mandated every two years by the Federal Government and training sponsored and completed independent of League City Police Department may be audited by the Federal Government CJIS office. 

Title 28 - Contractor Employee Reference Documentation


Title 28, Code of Federal Regulations, Part 20 - Criminal Justice Information Systems, must be afforded to every employee included within the CJIS Security Addendum packet whereby a "Certification Sheet" is submitted. 

 

NCIC2000 - Manual Contractor Employee Reference Documentation

This manual contains the National Crime Information Center (NCIC) System 2000 introduction, system description, policies, standards, and sanctions for non-compliance. A copy of the referenced document must be afforded to every employee included within the CJIS Security Addendum packet, whereby a "Certification Sheet" is submitted. 

 
CJIS Security Policy 

The essential premise of the CJIS Security Policy is to provide appropriate controls to protect the full lifecycle of Criminal Justice Information (CJI), whether at rest or in transit. The CJIS Security Policy provides guidance for the creation, viewing, modification, transmission, dissemination, storage, and destruction of CJI data. This policy applies to every individual- contractor, private entity, non-criminal justice agency representative, or member of a criminal justice entity- with access to or who operate in support of, criminal justice services and information. 

 

Texas Government Code - Contractor Employee Reference Documentation 


The Texas Government Code 411.083 thru 411.085 pertains to unauthorized access, use, or disclosure of criminal history record information. A copy of the referenced document must be afforded to every employee included within the CJIS Security Addendum packet, whereby a "Certification Sheet" is submitted. 
 
Applicant Criminal Records Qualifications

This single page document shows the disqualifiers for physical unescorted access or logical access to the League City Police Department, facilities or network. In reviewing the document, all non-LCPD personnel will use the left column to determine arrest criteria. When a background is conducted, criteria used in determining CJIS compliance will come from this documentation. In the case of Escorted Access the CJIS Compliance criteria is determined by Felony Convictions and Open Warrants only. Indicated appeals for "Class B" convictions to DPS come from the Chief of Police, not the contractor. Do not request appeals without first contacting the CJIS Compliance unit.